1. Who are we?

We are Orryx Ltd, a specialist innovation consultancy that works with businesses and public sector organisations to assess and build their innovation capability. We are working on behalf of Invest NI to deliver this innovation self-assessment tool.

2. Introduction
This privacy notice is issued on behalf of Orryx Ltd, so when we mention Orryx, “we”, “us” or “our” in this privacy notice, we are referring to Orryx Ltd which is responsible for processing your data. Orryx Ltd is responsible for this website. We act as a Data Processor for Invest NI who are our client and the Data Controller (ICO Registration number: Z6586089) in respect of the data collected through this tool.


Orryx is firmly committed to privacy, the responsible use of information, the need to safeguard the privacy of our clients and visitors to our website, and to maintaining compliance with privacy legislation. Orryx will ensure that the data you supply to Orryx is processed fairly and lawfully, and with skill and care. We take our responsibilities in respect of your personal data extremely seriously.


This statement sets out Orryx’s privacy policy for the collection and processing of personal information through your use of this website, including any information you may provide through this website when you contact us for any reason such as:

  • When you use our innovation assessment tool
  • Requesting information about our services
  • Joining our marketing list
  • Downloading content
  • Sending us a request for proposal
  • Filling in a survey.


This website is not intended for children and we do not knowingly collect data relating to children through this website. It is important that you read this privacy notice together with any other privacy notice or fair processing notice we may provide on specific occasions when we are collecting or processing personal data about you so that you are fully aware of how and why we are using your data.


If you have any questions about this privacy notice, please contact us at admin@orryx.co.uk or:
Orryx Ltd Catalyst Belfast Fintech Hub,
Danske Bank, Donegall Square West, Belfast, BT1 6JS

It is important that the personal data we hold about you is accurate and current. Please keep us informed if your personal data changes during your relationship with us.


You have the right to make a complaint at any time to the Information Commissioner’s Office (ICO), the UK supervisory authority for data protection issues (www.ico.org.uk). We would, however, appreciate the chance to deal with your concerns before you approach the ICO so please contact us in the first instance.


Third-party links
This website may include links to third-party websites, plug-ins and applications as well as embedded content such as YouTube videos. Clicking on those links or enabling those connections may allow third parties to collect or share data about you. We do not control these third-party websites and are not responsible for their privacy statements. When you leave our website, we encourage you to read the privacy notice of every website you visit.


2. The data we collect about you


Personal data, or personal information, means any information which identifies an individual. It does not include data where the identity has been removed (anonymous data).
We may collect, use, store and transfer different kinds of personal data about you which we have grouped together follows: 

 

Contact Data includes email address, phone number, postal address, postcode
Identity Dataincludes company name, first name, last name
Personal opinionsIncludes your own opinions about innovation activities in your company
Company DataInclude sole trader/ partnership/ limited company, financial information
Marketing and Communications Dataincludes your Contact Details for us to send marketing communications to you
Technical Dataincludes internet protocol (IP) address, browser type and version, time zone setting and location, browser plug-in types and versions, operating system and platform and other technology on the devices you use to access this website.
Usage Dataincludes information about how you use our website

We also collect, use and share anonymised “Aggregated Data” such as statistical or demographic data for any purpose. Aggregated Data may be derived from your personal data but is not considered personal data in law as this data does not directly or indirectly reveal your identity. For example, we may aggregate your Usage Data to calculate the percentage of users accessing a specific website feature. However, if we combine or connect Aggregated Data with your personal data so that it can directly or indirectly identify you, we treat the combined data as personal data which will be used in accordance with this privacy notice.


We do not collect any Special Categories of Personal Data about you (this includes details about your race or ethnicity, religious or philosophical beliefs, sex life, sexual orientation, political opinions, trade union membership, information about your health and genetic and biometric data). Nor do we collect any information about criminal convictions and offences.

3. How is your personal data collected

We use different methods to collect data from and about you including through:

  • Direct interactions. You may give us your Identity and Contact Data by filling in our innovation assessment tool, or other forms, or by corresponding with us on this website.
    • Complete our innovation assessment tool o Subscribe to our service, events or publications
    • Request marketing to be sent to you
    • Send us information about a request for proposal
    • Contact us in relation to a business, media, supplier or career enquiry
    • Give us some feedback.
  • Automated technologies or interactions. As you interact with our website, we may automatically collect Technical Data about your equipment, browsing actions and patterns. We collect this personal data by using cookies, server logs and other similar technologies. Please see our cookie policy below for further details.
  • Third parties involved in the delivery of Innovation support such as Invest NI, NI Councils; FE Colleagues and Universities, InnovateUK, Catalyst and InterTradeIreland. . .

4. How we use your personal data

We will only use your personal data when the law allows us to. Most commonly, we will use your personal data in the following circumstances:

  • Where we need to perform the contract with Invest NI as Data Controller we rely on their lawful basis which is that the processing is necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the Controller. Please see the Invest NI Privacy Notice for further details: www.investni.com/privacynotice
  • Where it is necessary for our legitimate interests (or those of a third party) and your interests and fundamental rights do not override those interests
  • Where we need to comply with a legal or regulatory obligation

Section 5 gives more information about the lawful basis that we will rely on to process your personal data.
Generally, we do not rely on consent as a legal basis for processing your personal data. You have the right to opt-out from marketing at any time by clicking the unsubscribe link in any email you receive from us or by contacting us at admin@orryx.co.uk

5. Why we use your personal data

In the table below, we have described all the ways we plan to use your personal data, and which of the legal bases we rely on to do so. We have also identified what our legitimate interests are where appropriate.
Note that we may process your personal data for more than one lawful ground depending on the specific purpose for which we are using your data. Please contact us at admin@orryx.co.uk if you need details about the specific legal ground we are relying on to process your personal data where more than one ground has been set out in the table below.

Purpose/Activity Type of data Lawful basis for processing including basis of legitimate interest

To allow us to assess your innovation level using our online innovation assessment tool and to award the relevant certificate.

To allow Invest NI to carry out a desk-based assessment of your innovation level

To allow Invest NI to contact you about and to carry out a site visit to assess your innovation level
(a) Company name
(b) Contact Name
(c) Email address
(d) Contact number
(e) Sole trader/ partnership and business financial information
(f) Personal opinions
(a) Processing is necessary
for the performance of a
task carried out in
the public interest or in
the exercise of official
authority vested in the
Data Controller (Invest NI)
To manage our relationship with you may include:
(a) Telling you about changes to our terms or privacy policy
(b) Asking you to leave a review or take a survey
(a) Identity
(b) Contact
(c) Marketing and Communications
(a) Processing is necessary for the performance of a
task carried out in the public interest or in the exercise
of official authority vested in the Data Controller (Invest NI)
(b) Necessary to comply with a legal obligation
(c) Necessary for our legitimate interests (to keep our records
updated and to study how customers use our services)
To enable you to participate in a competition or complete a survey (a) Identity
(b) Contact
(c) Usage
(d) Marketing and Communications
(a) Processing is necessary for the performance
of a task carried out in the public interest or in the exercise of
official authority vested in the Data Controller (Invest NI)
(b) Necessary for our legitimate interests (to study how customers use our services, to develop them and grow our business)
To administer and protect our business and this website (including troubleshooting, data analysis, testing, system maintenance, support, reporting and hosting of data)(a) Identity
(b) Contact
(c) Technical
(a) Necessary for our legitimate interests (for running our business, provision of administration and IT services, network security, to prevent fraud and in the context of a business reorganisation or group restructuring exercise) (b) Necessary to comply with a legal obligation
To deliver relevant website content marketing communications and advertisements to you.
To contact you following you making a request for further information from us via the website.
To measure or understand the effectiveness of the advertising we serve to you.
(a) Identity
(b) Contact
(c) Profile
(d) Usage
(e) Marketing and Communications
(f) Technical
Necessary for our legitimate interests
(to study how customers use our services,
to develop them, to grow our business and
to inform our marketing strategy)
To use data analytics to improve our website, services, marketing, customer relationships and experiences (a) Technical
(b) Usage
Necessary for our legitimate interests (to define types of customers for our products and services, to keep our website updated and relevant, to develop our business and to inform our marketing strategy)

Marketing

We strive to provide you with choices regarding certain personal data uses, particularly around marketing and advertising. If you no longer want to receive marketing communications from us you can click the unsubscribe link in any email you receive from us or contact us at admin@orryx.co.uk


We may use your Identity, Contact, Technical, Usage and Profile Data to form a view on what we think you may want or need, or what may be of interest to you. This is how we decide which services and offers may be relevant for you.


You will receive marketing communications from us if you:

  • Have requested information from us
  • Purchased services from us
  • Provided us with your contact details when we met you at an Orryx event, conference or meeting; and
  • In each case, you have not opted out of receiving marketing communications from us.

Opting out

You can ask us to stop sending you marketing messages at any time by clicking the unsubscribe link in any email you receive from us or by contacting us at admin@orryx.co.uk
Where you opt out of receiving these marketing messages, Orryx may still hold personal data provided to us as a result of a purchase, service experience or other transaction with Orryx.

Change of purpose

Both Orryx and Invest NI (as Data Controller) will only use your personal data for the purposes that we collected it for, unless we reasonably consider that we need to use it for another reason and that reason is compatible with the original purpose. If you wish to get an explanation as to how the processing for the new purpose is compatible with the original purpose, please contact us at admin@orryx.co.uk. Please visit the Invest NI Privacy Policy for full details of their onward compatible processing: www.investni.com/privacy


Please note that we may process your personal data without your knowledge or consent, in compliance with the above rules, where this is required or permitted by law.

Correcting and updating your profile


To help us keep our information up-to-date we would be grateful if you would let us know as soon as any of your contact details change or if you notice any inaccuracies in your details.

6. Disclosures of your personal data


We may have to share your personal data with the parties set out below for the purposes set out in the table in paragraph 4 above.

  • External Third Parties as set out in the Glossary; including Invest NI as Data Controller for this processing.
  • Third parties to whom we may choose to sell, transfer, or merge parts of our business or our assets. Alternatively, we may seek to acquire other businesses or merge with them. If a change happens to our business, then the new owners may use your personal data in the same way as set out in this privacy notice.


We require all third parties to respect the security of your personal data and to treat it in accordance with the law. We do not allow our third-party service providers to use your personal data for their own purposes and only permit them to process your personal data for specified purposes and in accordance with our instructions. We will not disclose any personal data you have given to us other than as described in this statement, unless you have authorised us to so do, or if we are required to do so by law. Please note that if at any time Orryx is required by law to release information about you, Orryx will do so and will co-operate fully with the relevant authorities.

7. Data security

We have put in place appropriate security measures to prevent your personal data from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed. In addition, we limit access to your personal data to those employees, agents, contractors and other third parties who have a business need to know. They will only process your personal data on our instructions and they are subject to a duty of confidentiality.
We have put in place procedures to deal with any suspected personal data breach and will notify you and any applicable regulator of a breach where we are legally required to do so.

8. Data retention

How long will you use my personal data for?
We will only retain your personal data for as long as necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, accounting, or reporting requirements.


To determine the appropriate retention period for personal data, we consider the amount, nature, and sensitivity of the personal data, the potential risk of harm from unauthorised use or disclosure of your personal data, the purposes for which we process your personal data and whether we can achieve those purposes through other means, and the applicable legal requirements.

By law we keep basic information about our customers (including Contact, Identity, Financial and Transaction Data) for six years after they cease being customers for tax purposes.

In some circumstances we may anonymise your personal data (so that it can no longer be associated with you) for research or statistical purposes in which case we may use this information indefinitely without further notice to you.

Invest NI will retain your data in line with their Retention and Disposal Schedule which is available on their website: www.investni.com/privacy

9. Your legal rights

Under certain circumstances, you have rights under data protection laws in relation to your personal data. Please see the Glossary below to find out more about these rights. If you wish to exercise any of the rights set out above, please contact us at admin@orryx.co.uk

No fee usually required

You will not have to pay a fee to access your personal data (or to exercise any of the other rights). However, we may charge a reasonable fee if your request is clearly unfounded, repetitive or excessive. Alternatively, we may refuse to comply with your request in these circumstances.

What we may need from you

We may need to request specific information from you to help us confirm your identity and ensure your right to access your personal data (or to exercise any of your other rights). This is a security measure to ensure that personal data is not disclosed to any person who has no right to receive it. We may also contact you to ask you for further information in relation to your request to speed up our response.

Time limit to respond

We try to respond to all legitimate requests within one month. Occasionally it may take us longer than a month if your request is particularly complex or you have made a number of requests. In this case, we will notify you and keep you updated.

Your legal rights

You have the right to:

Request access to your personal data (commonly known as a “data subject access request”). This enables you to receive a copy of the personal data we hold about you and to check that we are lawfully processing it.

Request correction of the personal data that we hold about you. This enables you to have any incomplete or inaccurate data we hold about you corrected, though we may need to verify the accuracy of the new data you provide to us.

Object to processing of your personal data where we are relying on a legitimate interest (or those of a third party) and there is something about your particular situation which makes you want to object to processing on this ground as you feel it impacts on your fundamental rights and freedoms. You also have the right to object where we are processing your personal data for direct marketing purposes. In some cases, we may demonstrate that we have compelling legitimate grounds to process your information which override your rights and freedoms.

Request restriction of processing of your personal data. This enables you to ask us to suspend the processing of your personal data in the following scenarios: (a) if you want us to establish the data’s accuracy; (b) where our use of the data is unlawful but you do not want us to erase it; (c) where you need us to hold the data even if we no longer require it as you need it to establish, exercise or defend legal claims; or (d) you have objected to our use of your data but we need to verify whether we have overriding legitimate grounds to use it.

10. Glossary

Lawful basis

Legitimate Interest means Orryx’s interest in holding and managing your details to enable us to give you the best service/product and the best and most secure experience. We make sure we consider and balance any potential impact on you (both positive and negative) and your rights before we process your personal data for our legitimate interests. We do not use your personal data for activities where our interests are overridden by the impact on you (unless we have your consent or are otherwise required or permitted to by law). You can obtain further information about how we assess our legitimate interests against any potential impact on you in respect of specific activities by contacting us.

Performance of Contract means processing your data where it is necessary for the performance of a contract to which you are a party or to take steps at your request before entering into such a contract.

Comply with a legal or regulatory obligation means processing your personal data where it is necessary for compliance with a legal or regulatory obligation that we are subject to.

As a public sector body, the vast majority of personal data processed by, or on behalf of, Invest NI is done so in the exercise of the ‘official authority’ vested in Invest NI by virtue of the Industrial Development Act (Northern Ireland) 2002 and the Industrial Development (Northern Ireland) Order 1982. Broadly these allow Invest NI to process data for economic development purposes.

Third parties

External Third Parties

We will share all data provided through this assessment tool, and your further interactions with us regarding the services provided through our contract, with Invest NI who are our client in relation to the online innovation self-assessment tool and Data Controller for the processing in relation to it. Please see their website for full details of their onward compatible processing: www.investni.com/privacy

Service providers acting as processors based in the European Union and outside the European Union who provide IT and system administration services.

Professional advisers acting as processors including marketing professionals, lawyers, bankers, auditors and insurers based in the European Union or outside the European Union who provide consultancy, banking, legal, insurance and accounting services.

11. Cookie policy

Our website uses cookies to collect information about its use, to distinguish between users, to help us provide you with a good experience and to allow us to improve the site and the service we offer. This means that when you visit our website, cookies will be placed on your computer or other devices.

Below you’ll see a description of each cookie that we use, what it does and whether it collects personal data about you. Personal data means data which identifies or can be used to identify you as an individual, including online identifiers such as your IP address. It also includes pseudonymous identifiers (e.g. strings of numbers or letters) if it is possible for us to identify you from these.

What are cookies?

Cookies are small text files that are placed on your computer, smartphone or other device when you visit our website. A cookie file is stored on your device and allows us, or our thirdparty partners to recognise you and make your visit easier and more useful to you when you visit our website.

Types of cookies

Strictly Necessary: These cookies can’t be turned off because they are needed to run our website, to keep it secure. Always on.

Functional: These cookies remember your region or country, language and your settings. This includes things like remembering your User ID on the logon page, and accessibility options such as large font or high contrast pages. Always on

Performance: These cookies tell us how you and our other customers use our website. We combine all this data together and study it. This profiling helps us to improve the products we provide and the performance of our services.

Marketing: These cookies help us decide which of our products, services and offers may be relevant for you. We may use this data to tailor the marketing and ads you see on our own and other websites and mobile apps, including social media. Your selected option shows in green.

Please contact us at admin@orryx.co.uk if you want more information about the cookies we use.

How to opt-out from cookies in your browser

All modern browsers allow you to change your cookie settings. These settings will typically be found in the ‘options’ or ‘preferences’ menu of your browser. Otherwise you should use the ‘Help’ option in your browser for more details.

Useful links

If you would like to find out more about cookies and their use on the Internet, you may find this link https://cookiepedia.co.uk/all-about-cookies

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